< Definition of terms >
●Administrators
The person in charge of the system to respond appropriately and promptly to complaints and inquiries from residents, etc. and emergency situations.
●Employees, etc.
Employees and other workers of a business operator
●Small-scale lodging facilities
A facility that operates a budget hotel business and has the following requirements
- The building in which the facility is located must be (1) a single-family house or row house, (2) have three or lower floors, and (3) have a structure in which no part is used for common use by guests and persons other than guests. 
- The number of guest rooms must be one. 
- Those that make all of their facilities available for use by guests. 
- ​The number of guests shall be limited to one group consisting of nine or fewer guests per stay. 

Main standards for structural equipment
① A reception counter shall be installed in a location where room users must pass through and where their entry and exit can be seen. 
② The reception counter shall be equipped with a reception table at a height that does not interfere with reception.

Management system
- The business operator shall appoint a manager.
- The operator or employee, etc. shall remain inside the facility, such as the entrance hall, while accommodating people. 
​- ​The operator shall confirm the identity and number of guests and hand over the keys to them by interviewing them inside the facility.

Main standards for structural equipment
① A video camera, etc. shall be installed in a place where the status of guests entering and leaving the facility can be checked at all times. 
② A video phone, tablet terminal, etc. shall be installed where the face and passport of a guest can be clearly confirmed by images. 
③ ​A room shall be provided in the facility where the images described in (1) can be checked at all times, and where the identity of guests, the number of guests, and the keys can be confirmed by using (2). 

Management system
- The business operator shall appoint a manager.
- The operator or employee, etc. shall be stationed in the room indicated in (3) above while accommodating people. ​
​- ​The operator shall use an alternative reception counter inside the facility to confirm the identity and number of guests, and hand over the keys in a manner equivalent to an interview.​

Main standards for structural equipment
① A reception counter shall be installed in a location where room users must pass through and where their entry and exit can be seen. 
② The reception counter shall be equipped with a reception table at a height that does not interfere with reception.
③ Efforts shall be made to provide lavatories, etc. that can be used by employees, etc. in the facility. ​

Management system
- The operator or employees, etc. shall be stationed inside the facility while accommodating people. 
​- ​The operator shall confirm the identity and number of guests and hand over the keys to them by interviewing them inside the facility.

Conditions
​Small-scale accommodation facilities that conform to the following structural and equipment standards 

Main standards for structural equipment
●Accommodations
① Installation of locks at the entrances and exits of the facility 
② Install telephones and other equipment 
③ Install equipment to check the status of people entering and leaving the facility 
●Alternative Reception Counter facility
④ To be located in a place where it is possible to reach the accommodation within 10 minutes (approximately within 800m by road). 
⑤ Compartmentalization with other business uses and dwelling units 
⑥ Pay attention to the handling of personal information
⑦ Confirmation by ③ shall be performed at all times. 
⑧ Marking of the entrance to the Alternative Reception Counter facility
●Place of residence of the employer, etc.
⑨ The location should be within 10 minutes from the lodging facility (approximately 800 meters by road).
⑩ No special structural facilities are required, but it should be possible to stay for a long time.

Management system
- The operator shall confirm the identity of guests, the number of guests, and hand over the key by interviewing them in the Alternative Reception Counter facility. 
- While accommodating people, the operator or employee, etc. shall be stationed at the Alternative Reception Counter facility and shall check the entry and exit of people at all times.
​- ​The operator or employee, etc. shall be stationed at a place where people can reach the accommodation within 10 minutes (approximately within 800 meters by road) while accommodating people. 
- The number of facilities that can be managed by an employee, etc. in charge of emergency response is limited to five facilities per person. 
- ​When the employee in charge of emergency response is stationed at the alternative reception counter facility, another person should be stationed there to check guests in and out. 

Conditions
Small-scale lodging facilities and those that are Kyo-machiya as defined in the Kyomachiya ordinance.​

Main standards for structural equipment
●Accommodations
① Take measures to be able to check the status of people entering and leaving the facility.
●Place of residence of the employer, etc.
② The location should be within 10 minutes from the lodging facility (approximately 800 meters by road).
③ To be able to stay for a long time.

Management system
- The operator shall confirm the identity and number of guests and hand over the key by interviewing them in the facility. 
​- ​The operator or employee, etc. shall be stationed at a place where people can reach the accommodation within 10 minutes (approximately within 800 meters by road) while accommodating people. 
- The number of facilities that can be managed by an employee, etc. in charge of emergency response is limited to five facilities per person. ​

(1) Reception Counter and Reception Table 

a. Plot and Area of Reception Counter ​
- The reception counter shall be clearly divided by a wall or a fixed reception stand, and its area shall be 2.00 ㎡ or more. 
- The area of the reception counter shall be the contiguous portion of the floor inside the reception counter whose vertical length from the floor to the ceiling is not less than 1.80 m (However, this shall not apply to the underside of the reception desk), and the horizontal length of the said area shall be no less than 0.60m. 

Area of Reception Counter：1.60×1.50－0.40×0.50－0.30×0.50＝2.05㎡ (≧2.00㎡ ) 
*area of A 0.40×0.50 and are of post 0.30×0.50

b. Location of the Reception Table 
- The reception table shall be installed perpendicular to the side where the opening exists and parallel to the floor where the reception counter exists.  (However, this shall not apply if the floor surface has a slope.)
- The reception table shall be firmly fixed in the specified place. 

c. Shape of the reception table
- The size of the reception table shall be 1.00 m or more in width and 0.30 m or more in depth. 
However, it may be 0.60 m or more in width for facilities with a capacity of 9 persons or less. 

d. Opening part
- The horizontal length of the portion with a vertical length of 1.10 m or more from the lower end of the opening to the upper end shall be 1.00 m or more. (If the upper edge of the upper surface of the reception table is above the lower edge of the opening, the upper edge of the upper surface of the reception table shall be regarded as the lower edge of the opening.) However, in the case of a facility with a capacity of 9 or less, the horizontal length may be 0.60 m or more.

(3) Bathing facilities

< Definition of Terms >
●Shared bathing facilities
Bathing facilities outside guest rooms
●Bathing facilities for one person
​A bathing facility used by one person, such as a unit bath (UB) or unit shower (US). However, so-called "3-point units" are treated as unit showers.   
●Number of users of shared bathing facilities
Number of people allowed to use shared bathing facilities 
< The Basic Idea behind the Size Requirement >
●Bathing facilities for one person
10 people, or 1 or more for every fraction
●Bathing facilities that can be used by many people at the same time
Bathtub size - Total area = Number of users of shared bathing facilities*¹ ×0.5*² ×0.5*³ ×0.5*⁴ or more
Scale of Washing area - Total area = Number of users of shared bathing facilities*¹ ×0.5*² ×0.5*³ ×1.1*⁵ or more
Number of hot water faucets - Sum of the Pieces = Number of users of shared bathing facilities*¹ ×0.5*² ×0.5*³ or more
 
*¹ In the case of shared bathing facilities, it is desirable to calculate the number of users of shared bathing facilities by adding (total capacity - number of users of shared bathing facilities) × 0.5 (utilization ratio) to the number of users.
*² Percentage of bathers at the time of day with the highest number of bathers
*³ Ratio of people who use the bathtub to those who use the washing area
*⁴ Area of bathtub used per bathing person
*⁵ Washing area used per bathing person​

When bathing facilities are installed in the guest room
- A single-person bathing facility (UB, in principle) shall be provided according to the capacity of the guest room.  
(e.g.) If the capacity is 10 persons or less, at least one UB shall be provided.
- ​Provide bathing facilities that can be used by a large number of people according to the room capacity.

When shared bathing facilities are installed
- There shall be at least one common bathing facility for each gender. 
- Single-person bathing facilities shall be provided in proportion to the number of users of shared bathing facilities.
(e.g.) If the number of users of a shared bathing facility is 20 or less, at least two bathing facilities for one person, one for men and one for women, shall be installed. However, if there is only one user of the shared bathing facility, one location is acceptable. In the case where a UB is installed, if the number of users of the shared bathing facility is 10 or less, one UB may be installed according to the previous example. 
- ​Provide bathing facilities that can be used by a large number of people according to the number of users of the shared bathing facilities. 

(4) ​Washing facilities

(6) Lavatory

If the number of toilets in the guest room is insufficient for the capacity, a shared toilet with the number of toilets corresponding to the shortage shall be provided on each floor. However, if the number of toilets on the floor cannot be accommodated by 5 or less, even if the number of toilets on the floor is insufficient, it is sufficient that the number of toilets that can accommodate the total number of users of the shared toilet on the floor and the adjacent floor is installed in the shared toilet on the adjacent floor.​

 1）Public Disclosure of Plans

[Installation of Signs]
- Installation of signs describing the outline of the plan at easily visible locations within the site [Form available].
-  After the installation of the sign, immediately report the following to the medical hygiene center.
 (i) The date of installation of the sign, (ii) The place where the sign was installed, (iii) A floor plan of an area approximately 200 meters around the place where the sign was installed, (iv) Photographs showing the place where the sign was installed and its surrounding conditions, and (v) Photographs that enable the description of the sign to be easily read. 
- The period of installation of the sign shall be from 20 days prior to the application for approval by the mayor until the issuance of the certificate of confirmation of the application for building permit. 
[Explanation to Neighbors, etc.]
- The outline of the plan shall be explained to neighboring residents, etc., and if deemed necessary, a briefing session shall be held. In addition, measures such as holding briefing sessions shall be taken when deemed necessary. 
- ​The scope of the explanation area is as shown in the figure below (★) [Scope of neighborhood explanation]. 

2) ​Application for Approval of the Plan 

●Attached Documents
Outline of the structural facilities, report on the results of public disclosure, photographs of the situation in which the sign is installed, floor plans of the vicinity, layout plans, floor plans, documents showing the floor area, bedroom area, and window area of the guest room, and the basis for their calculation in tables, etc., detailed drawings (front view, side view, etc.) of the entrance reception , etc., ​elevation drawings, documents clearly indicating interior finishes, floor plans of the area where the outdoor advertisement is to be installed, drawings clearly indicating the design and form of the outdoor advertisement, and other documents deemed necessary by the mayor. 

3) Issuance of Notice of Plan Approval 

1) ​Building Permit Application

2) ​Issuance of Confirmation Certificate *In case of change of use, Attach Step 6

3) ​Construction 

4) ​Issuance of Certificate of Inspection *In case of new construction, extension, etc., Attach Step 6

1) Application for Issuance of a Notice of Compliance with Fire Regulations 

2) Issuance of Notice of Compliance with Fire Regulations

Target facilities for opinion inquiries
Schools, child welfare facilities, social education facilities (community centers, libraries, museums, city parks, etc.) 

1) Submit documents related to the opinion inquiry  

2) ​Kyoto City inquires about opinions of schools, etc. and receives responses 

1) ​Installation of signs and reporting on the status of installation of signs 

[Installation of Signs]
- Installation of signs describing the outline of the plan at easily visible locations within the site [Form available].
- Installed from 20 days prior to the date of application for a business license for an inn business. 
[Reported Items]
-  After the installation of the sign, immediately report the following to the medical hygiene center.
 (i) The date of installation of the sign, (ii) The place where the sign was installed, (iii) A floor plan of an area approximately 200 meters around the place where the sign was installed, (iv) Photographs showing the place where the sign was installed and its surrounding conditions, and (v) Photographs that enable the description of the sign to be easily read. ​

2) ​Explanation to neighboring residents [To be conducted at the same time as (1)]. 

[Scope of neighborhood explanation] As shown in the figure below (★) . 
​[Description] / Description of the Sign
Location of the facility, name, address, and contact information of the applicant, expected date of application, and name of the facility 
Size and structure of the building, area of the facility, number of guest rooms, capacity of guests, expected date of commencement of business 
Name, address, and contact information of the administrator, information on briefing sessions, and contact information of the person who will respond to inquiries about the sign 
Contact information of the person who will respond to inquiries about the contents of the explanation 
Specific details to be explained to guests (house rules) 
●​If there is a request from the residents of the surrounding area, local community associations, etc., to hold an explanatory meeting or to provide individual explanations, etc., the company shall respond sincerely. 

(*) [Scope of neighborhood explanation]
           Planned application site
 ----- Within 10m of the site of the facility to be applied for
 ----- 20 m from the exterior wall of the building where the facility to be applied for is located

The description covers building numbers 1 through 7. 
​The site of building number 8 is within 10 m of the site of the proposed facility, but is not covered because the exterior walls, etc. of the building of building number 8 are not within 20 m of the exterior walls, etc. of the building of the proposed facility.

3) Preparation of Reports and Documents for Permit Applications

[Contents of report]
●Status of Signage
Period of installation of the sign, location of the sign, photograph showing the status of installation, legible photograph of the contents of the sign, whether there has been any change in the location of the sign, and if there has been any change in the location of the sign, the new location 
●Status of Explanation to Residents
Books showing the location of buildings existing on the site within 10 m of the site, information necessary to identify the location of buildings occupied by the other party to the explanation, date and time of the explanation, location of the explanation, method of the explanation, opinions from the other party and the status of response
●Waste Disposal Methods
If the applicant is transporting the waste to a waste treatment facility by himself/herself, a statement to that effect; if the applicant is entrusting the collection and transportation of the waste, the name of the licensed collection and transportation company
●Other
If the business operator is an individual who does not have a domicile in Japan or is a foreign corporation, the name, address, and contact information of the appointed agent, documents certifying the agent's authority of representation, documents confirming the width of the narrowest part of the evacuation passage (Documents that can confirm the width of the narrowest part of the evacuation corridor), documents that can confirm the owner of the facility, the rules stipulated in the provisions of the Unit Ownership Law, and a letter of approval from the unit owner. 

1) Application for a Business License for the Inn (Guesthouse/Airbnb)  Business

●Attached Documents
- Drawings that clearly show the structure and facilities of the business facility. 
- If the applicant is a corporation, a copy of its articles of incorporation or articles of endowment and a certificate of registered matters of the corporation; if the applicant is an individual, a copy of the certificate of residence and other books deemed necessary by the mayor.
- ​Application fee: 52,800 yen (Application fee is non-refundable)

2)  Site Survey

3）​Issuance of Business License

4) ​Start of business

(Matters to Be Observed in the Proper Operation of Inns by Business Operators)
●The number and identity of guests shall be confirmed by interview at the entrance hall.
●During the interview at the entrance hall, the necessary matters to prevent the deterioration of the living environment of the surrounding residents and the use of the facilities shall be explained. (If necessary, foreign languages shall be used.) 
●A system shall be established to respond appropriately and promptly to emergency situations such as complaints and inquiries from nearby residents.
●A sign stating the following items shall be installed in a location easily visible from outside the facility 
[Inns and Hotels/Guesthouse]
Name of the operator (or name in the case of a corporation) 
Name of the facility 
Type of business 
Contact information for the manager 
Location of the outside reception counter to the facility (if an outside reception counter of the facility is to be provided) 
[Outside Reception Counter]
As it is an outside reception counter of the facility
​​Name of the facility to be managed