Procedures based on the Kyoto City Guidelines for the Construction of Inns and Other Facilities (in the case of a plan involving an application for a building permit)

Procedures for Application for a License to Operate a Ryokan (Guesthouse/Airbnb) Business [November 10, 2020]

Step 1. Procedures based on the Kyoto City Guidelines for the Construction of Inns and Other Facilities (in the case of a plan involving an application for a building permit)

 1）Public Disclosure of Plans

[Installation of Signs]
- Installation of signs describing the outline of the plan at easily visible locations within the site [Form available].
-  After the installation of the sign, immediately report the following to the medical hygiene center.
 (i) The date of installation of the sign, (ii) The place where the sign was installed, (iii) A floor plan of an area approximately 200 meters around the place where the sign was installed, (iv) Photographs showing the place where the sign was installed and its surrounding conditions, and (v) Photographs that enable the description of the sign to be easily read. 
- The period of installation of the sign shall be from 20 days prior to the application for approval by the mayor until the issuance of the certificate of confirmation of the application for building permit. 
[Explanation to Neighbors, etc.]
- The outline of the plan shall be explained to neighboring residents, etc., and if deemed necessary, a briefing session shall be held. In addition, measures such as holding briefing sessions shall be taken when deemed necessary. 
- ​The scope of the explanation area is as shown in the figure below (★) [Scope of neighborhood explanation]. 

After 20 Days

2) ​Application for Approval of the Plan 

●Attached Documents
Outline of the structural facilities, report on the results of public disclosure, photographs of the situation in which the sign is installed, floor plans of the vicinity, layout plans, floor plans, documents showing the floor area, bedroom area, and window area of the guest room, and the basis for their calculation in tables, etc., detailed drawings (front view, side view, etc.) of the entrance reception , etc., ​elevation drawings, documents clearly indicating interior finishes, floor plans of the area where the outdoor advertisement is to be installed, drawings clearly indicating the design and form of the outdoor advertisement, and other documents deemed necessary by the mayor. 

3) Issuance of Notice of Plan Approval 

Step 2. Procedures based on the Building Standards Law

1) ​Building Permit Application

2) ​Issuance of Confirmation Certificate *In case of change of use, Attach Step 6

3) ​Construction 

4) ​Issuance of Certificate of Inspection *In case of new construction, extension, etc., Attach Step 6

Step 3. Procedures based on Fire Laws and Regulations  

1) Application for Issuance of a Notice of Compliance with Fire Regulations 

2) Issuance of Notice of Compliance with Fire Regulations

Procedures based on the Ryokan(Guesthouse/Airbnb)  Business Law 

Step 4 Opinion inquiry to schools, etc. (*)Within a 110-meter area from the site of the facility to be inquired about 

Target facilities for opinion inquiries
Schools, child welfare facilities, social education facilities (community centers, libraries, museums, city parks, etc.) 

1) Submit documents related to the opinion inquiry  

2) ​Kyoto City inquires about opinions of schools, etc. and receives responses 

Step 5 Procedures based on the Kyoto City Ordinance on Enforcement of the Law Concerning Inns and Hotels and Measures to Ensure the Proper Operation of Inns 

1) ​Installation of signs and reporting on the status of installation of signs 

[Installation of Signs]
- Installation of signs describing the outline of the plan at easily visible locations within the site [Form available].
- Installed from 20 days prior to the date of application for a business license for an inn business. 
[Reported Items]
-  After the installation of the sign, immediately report the following to the medical hygiene center.
 (i) The date of installation of the sign, (ii) The place where the sign was installed, (iii) A floor plan of an area approximately 200 meters around the place where the sign was installed, (iv) Photographs showing the place where the sign was installed and its surrounding conditions, and (v) Photographs that enable the description of the sign to be easily read. ​

2) ​Explanation to neighboring residents [To be conducted at the same time as (1)]. 

[Scope of neighborhood explanation] As shown in the figure below (★) . 
​[Description] / Description of the Sign
Location of the facility, name, address, and contact information of the applicant, expected date of application, and name of the facility 
Size and structure of the building, area of the facility, number of guest rooms, capacity of guests, expected date of commencement of business 
Name, address, and contact information of the administrator, information on briefing sessions, and contact information of the person who will respond to inquiries about the sign 
Contact information of the person who will respond to inquiries about the contents of the explanation 
Specific details to be explained to guests (house rules) 
●​If there is a request from the residents of the surrounding area, local community associations, etc., to hold an explanatory meeting or to provide individual explanations, etc., the company shall respond sincerely. 

(*) [Scope of neighborhood explanation]
           Planned application site
 ----- Within 10m of the site of the facility to be applied for
 ----- 20 m from the exterior wall of the building where the facility to be applied for is located

The description covers building numbers 1 through 7. 
​The site of building number 8 is within 10 m of the site of the proposed facility, but is not covered because the exterior walls, etc. of the building of building number 8 are not within 20 m of the exterior walls, etc. of the building of the proposed facility.

3) Preparation of Reports and Documents for Permit Applications

[Contents of report]
●Status of Signage
Period of installation of the sign, location of the sign, photograph showing the status of installation, legible photograph of the contents of the sign, whether there has been any change in the location of the sign, and if there has been any change in the location of the sign, the new location 
●Status of Explanation to Residents
Books showing the location of buildings existing on the site within 10 m of the site, information necessary to identify the location of buildings occupied by the other party to the explanation, date and time of the explanation, location of the explanation, method of the explanation, opinions from the other party and the status of response
●Waste Disposal Methods
If the applicant is transporting the waste to a waste treatment facility by himself/herself, a statement to that effect; if the applicant is entrusting the collection and transportation of the waste, the name of the licensed collection and transportation company
●Other
If the business operator is an individual who does not have a domicile in Japan or is a foreign corporation, the name, address, and contact information of the appointed agent, documents certifying the agent's authority of representation, documents confirming the width of the narrowest part of the evacuation passage (Documents that can confirm the width of the narrowest part of the evacuation corridor), documents that can confirm the owner of the facility, the rules stipulated in the provisions of the Unit Ownership Law, and a letter of approval from the unit owner. 

Attach Step 6

Step 6  Application for a Business License for the Inn (Guesthouse/Airbnb) Business

1) Application for a Business License for the Inn (Guesthouse/Airbnb)  Business

●Attached Documents
- Drawings that clearly show the structure and facilities of the business facility. 
- If the applicant is a corporation, a copy of its articles of incorporation or articles of endowment and a certificate of registered matters of the corporation; if the applicant is an individual, a copy of the certificate of residence and other books deemed necessary by the mayor.
- ​Application fee: 52,800 yen (Application fee is non-refundable)

2)  Site Survey

3）​Issuance of Business License

4) ​Start of business

(Matters to Be Observed in the Proper Operation of Inns by Business Operators)
●The number and identity of guests shall be confirmed by interview at the entrance hall.
●During the interview at the entrance hall, the necessary matters to prevent the deterioration of the living environment of the surrounding residents and the use of the facilities shall be explained. (If necessary, foreign languages shall be used.) 
●A system shall be established to respond appropriately and promptly to emergency situations such as complaints and inquiries from nearby residents.
●A sign stating the following items shall be installed in a location easily visible from outside the facility 
[Inns and Hotels/Guesthouse]
Name of the operator (or name in the case of a corporation) 
Name of the facility 
Type of business 
Contact information for the manager 
Location of the outside reception counter to the facility (if an outside reception counter of the facility is to be provided) 
[Outside Reception Counter]
As it is an outside reception counter of the facility
​​Name of the facility to be managed