Patrol of Vacation House Management

Today we will explain the practice of vacation house management. This column is creating a post during the patrol of vacation house management.
One of the practical tasks of vacation home management is patrol of properties. We also make patrols in detached houses and apartments, and also discard mail. Although it is an option, we will enter the house at the request of the owner and ventilate and pass water. Most of the mails do not require unnecessary leaflets, but if there are bills and usage details such as water and gas, etc., take a scan or discard them separately.
After arriving at the site, the first thing to do is to discard the mail. In the case of condominiums, there may be a trash can near the mailbox, but if there is no wastepaper basket, the trash will be taken back to the office. After entering the room, first open all windows. If a circuit breaker is turned off, turn on the power and check the room. Also, if there is a garden, check the planting situation and report to the owner if we need help of gardener. As it's still good at this time of year, but it gets hotter in August and September, so check whether the trees are growing well. After that, pass water to the kitchen, washroom and toilet piping. The pipe has an S-shaped drain trap, which prevents sewage from rising from the pipe when there is water. However, if the vacant term is long, this water dries and the smell of sewage spreads indoors. This is why the area around the washing machine often smells. If you do not install a washing machine nor do not use it, cover it with cellophane etc. to prevent the smell.
Basically, if water is passed for 3 minutes, the water in the drain trap can be replenished and the water in the pipe can be passed. Ventilation will be performed for 30 minutes in the room, so during this time, scan the various documents that have arrived in the mailbox and upload the necessary documents to the shared folder. Name each document by including the content and date of the document. Invoices, etc. are stated in the documents that have arrived from the last meter reading date to this meter reading date, so put them in the file name as well. By doing so, the owner can easily check what documents, when payments, etc. details are.

When we are visiting the condominium, if it is during the time when the manager is there, we greet them and talk about whether it has changed or when the owner will come next. By doing so, if there is something in the period of vacant, we will get in touch from manager immediately. Even while the owner is visiting Japan, they will be able to take care if there are any problems, and they will be able to help in the event of an emergency.

By the way, in many cases of vacant house management, we keep one set of keys. Trust is the most important base, so we store and manage the keys with care. As it will take time for the new tourist visa this moment, but we do this kind of work every month, and we look forward to the owner's arrival in Japan.​